Our
Services

Our Services

Hey lovers! Congratulations on
your upcoming marriage - we are ecstatic for you!

You have probably heard the term ‘On the Day Coordinator’ a lot, and wondered whether
this is something YOU need for your wedding day? (probably why you’re here!).

We truly believe every wedding needs us! Each wedding is unique and our team can be involved in different ways. Your day won’t be the same without us because of some of the foundations of our service and the attention to detail we provide. 

Our main service is MORE THAN ‘on the day’ coordination. It would be impossible for us to just show up on your day and execute everything perfectly and overcome any problems. We want to understand your vision, style, concerns and every little detail of your day and what is important to you. This is what makes us different. You’ll work closely with Kristy, the Founder of Zephyr prior to your day, ensuring you have an experienced professional to bounce any questions off of, recommend suppliers, provide expert advice and know your timeline and run sheet down to the minute.



We work with our couples closely in the lead up to their day, we can pretty much guarantee you’ll feel like you have another Bridesmaid! We’ll ask you MANY questions to ensure there are no key details you have missed to ensure the set up and flow of your wedding day is seamless. Our team are your main vendor contacts meaning that not only on your wedding day but also the weeks leading up, you will be fully present and stress free. We place so much importance on this! 

You’ll find our main service below, which includes everything you'll need from the set up to your ceremony to the end of your reception formalities, ensuring the whole day runs seamlessly. 

We work with our couples closely in the lead up to their day, we can pretty much guarantee you’ll feel like you have another Bridesmaid! We’ll ask you MANY questions to ensure there are no key details you have missed to ensure the set up and flow of your wedding day is seamless. Our team are your main vendor contacts meaning that not only on your wedding day but also the weeks leading up, you will be fully present and stress free. We place so much importance on this! 

You’ll find our main service below, which has the option for add-ons should need a little extra help.

Wedding Management (otherwise known as on the day coordination!)

The below inclusions are a guide only, every wedding is unique and requires our team to assist in different ways.

Wedding Management
(otherwise known as on the day coordination!)

The below inclusions are a guide only, every wedding is unique
and requires our team to assist in different ways.

Pre-Wedding Service

  • Assistant with recommendations of wedding vendors to suit your wedding style and budget
  • Uncapped consultations and advice via email, phone and text message
  • Two meetings with you prior to your wedding day
  • ​Preparation of tailored run sheet and timeline
  • ​Site visit to your ceremony and reception location for the preparation of accurate floor plans (subject to an additional fee)
  • ​Delivery of floor plans via 2D and 3D renders (subject to an additional fee)
  • ​Delivery of final floor plans and run sheet to all applicable vendors and wedding professional

Pre-Wedding Service

  • Assistant with recommendations of wedding vendors to suit your wedding style and budget
  • Uncapped consultations and advice via email, phone and text message
  • Two meetings with you prior to your wedding day
  • ​Preparation of tailored run sheet and timeline
  • ​Site visit to your ceremony and reception location for the preparation of accurate floor plans (subject to an additional fee)
  • ​Delivery of floor plans via 2D and 3D renders (subject to an additional fee)
  • ​Delivery of final floor plans and run sheet to all applicable vendors and wedding professional

1-7 Days Prior To Wedding Day

  • Confirmation of all activities with vendors and various wedding providers, ensuring all scheduled times are confirmed and questions answered wherever required
  • Be your contact in the lead up to your day for any vendor queries
  • Attendance at wedding rehearsal
  • ​Collection of items for you where possible prior to your day (if required, within reason)

1-7 Days Prior To Wedding Day

  • Confirmation of all activities with vendors and various wedding providers, ensuring all scheduled times are confirmed and questions answered wherever required
  • Be your contact in the lead up to your day for any vendor queries
  • Attendance at wedding rehearsal
  • ​Collection of items for you where possible prior to your day (if required, within reason)

Wedding Day

  • Coordination on site from your ceremony set up to the end of the formalities at your reception (generally 9-10 hours on site)
  • ​Coordinate all vendors bump-in on the day of the wedding
  • ​​Be your guest contact for any questions they may have
  • ​​​Implement a ‘Plan B’ if necessary, on the wedding day due to bad weather​

Investment: From $1,797

Wedding Day

  • Coordination on site from your ceremony set up to the end of your reception formalities (generally 9-10 hours on site) 
  • An additional coordination assistant on site
  • ​Coordinate all vendors bump-in on the day of the wedding
  • ​​Be your guest contact for any questions they may have
  • ​​​Implement a ‘Plan B’ if necessary, on the wedding day due to bad weather​

Investment: From $1,797

Optional Extras

Optional Extras

The below inclusions are a guide only, every wedding is unique and requires our team to assist in different ways.

Custom Floorplans ($300)

  • Site visit to your ceremony and reception location for the preparation of accurate floor plans
  • Preparation of floor plans via 2D and 3D renders (including required variations)
  • Delivery of floor plans to all of your vendors who require them for set-up

Custom Floorplans ($300)

  • Site visit to your ceremony and reception location for the preparation of accurate floor plans
  • Preparation of floor plans via 2D and 3D renders (including required variations)
  • Delivery of floor plans to all of your vendors who require them for set-up

Extended Reception Stay and Pack down / Delivery of your items back to you (From $300)

  • This added extra would confirm our team remain at your wedding reception until everything wraps up. We would take care of any items requiring pack down (excluding floral arrangements), gather any of your DIY items and deliver these to you in the days following.

Extended Reception Stay and Pack down / Delivery of your items back to you (From $300)

  • This added extra would confirm our team remain at your wedding reception until everything wraps up. We would take care of any items requiring pack down (excluding floral arrangements), gather any of your DIY items and deliver these to you in the days following.

We love talking weddings! Feel free to send through an email via the contact page with the details of your day and how you see us fitting in. We'll jump on a consultation call to run through it all and assess whether we are a right fit to work together. 

We love talking weddings! Feel free to send through an email via the contact page with the details of your day and how you see us fitting in. We'll jump on a consultation call to run through it all and assess whether we are a right fit to work together. 

Investment: From $1,997

© 2020 Zephyr Events.

© 2020 Zephyr Events.